State of Florida
Requisition No:
825753 Agency:
Department of HealthWorking Title:
REVENUE ADMINISTRATOR I - SES - 64035826 Pay Plan:
SESPosition Number:
64035826 Salary:
$60,000 - $66,500 annually Posting Closing Date:
03/27/2024 Total Compensation Estimator Tool INTERNAL AGENCY POSTING ONLY Thank you for your interest in career opportunities with the Florida Department of Health in Polk County.
If you are looking to establish a successful career in Public Health, you have come to the right place.
Many of our innovative and successful health programs are recognized throughout Florida.
We hope you decide to join our team! Applicants will be contacted directly if selected for an interview.
Your
Responsibilities:
This is an accounting position that supervises the daily activities of the of the Accounts Payable, Accounts Receivable, and Budget sections of the Finance office within the Florida Department of Health, in Polk and Hardee Counties.
Responsible for complying with rules, policies, and procedures relating to all accounting functions.
Providing training and guidance as needed.
Directly responsible for:
Accounts Payable:
Reviewing the vouchers for completeness and accuracy and taking appropriate action when errors are identified.
Reviewing FLAIR/SAMAS voucher screen to verify status of pending vouchers and contacting Department of Financial Services as needed.
Determining reasons for rejected vouchers and taking necessary action to correct the transaction, ensuring errors are not repeated by the Agency staff.
Ensuring timely resubmission of the corrected voucher.
Ensuring compliance to the 20-day period to submit the voucher authorizing payments of the invoices and reviewing monthly status reports on Prompt Payment Compliance and monthly voucher processed numbers and take appropriate action to ensure compliance.
Responsible for ensuring all rules, policies, and regulations impacting Accounts Payable are understood by staff; any updates are communicated in a timely and comprehensive manner, adequate training is provided when needed.
Coordinating travel training for the agency as required.
Providing support to field staff and vendors on questions regarding invoices, travel, MFMP, and/or P-card transactions.
Ensuring compliance to the 10-day p-card approval process.
Review monthly p-card compliance report and take appropriate action to ensure compliance.
Utilizes systems including FLAIR, FIS, RDS, & MFMP to gather information or data to assist in inquiries.
Coordinating Year End and Certified Forward Accounts Payable process; enters information into the Financial Statement system in a complete, timely and accurate manner as per year end timeline.
Billing/Accounts Receivable:
Responsible for follow-up on late receipts and pursuit of alternative collection methods.
Prepares report analysis on accounts receivable collections to include Medicaid, Medicare, Managed Care contracts, other third-party contracts and self-pays.
Prepares report analysis on insurance billing denials indicating recurring patterns and corrective action steps.
Assists in developing, modifying, and implementing billing and management reporting systems.
Identifies problems and makes recommendations for appropriate modifications to billing & collection procedures.
Assures proper billing codes are utilized and guidelines are followed along with timely submittal of invoices or insurance claims.
Maintains current knowledge of DOH billing systems.
Submits year-end AR reports to Central Office for FDOH Polk and FDOH- Hardee.
Handles collection agency correspondence including payment disputes and postings.
Meets as needed with divisions and budget managers to assist in reconciling revenue concerns and project various cost centered revenues.
Assists with training staff on billing codes and functions within HMS.
Assists with performing insurance, CPT, and provider updates in HMS.
Acts as FMMIS Security Administrator and HMS Billing Administrator.
Assures performance measures are being met or surpassed and implements corrective measures to improve on deficiencies.
Consults with program supervisors to resolve programmatic, administrative, and operational issues.
Assists with performing quarterly medical chart audits to ensure documentation supports the Evaluation and Management billing code.
Summarize findings by provider with corrective action and meet with providers to review.
Review Electronic Health Records for completion.
Track errors and communicate with managerial staff to ensure encounters are billable.
Budget:
Assists the Finance & Accounting Director with improving budget policies and procedures, contract management, and financial reports for FDOH- Polk and FDOH- Hardee.
Reviews and makes recommendations relating to budget requests submitted by Division Directors.
Assists with development of budgets for special projects, programs, or grants.
Coordination of the establishment and validation of Other Cost Accumulator (OCA) and Expansion Option (EO) codes.
Monitor the OCA balance report in FIRS and ensure balances are accurate.
Ensure within 55 days of the end of Schedule C Federal OCA grant period that the OCA balance is zero.
Ensure State General Revenue and Trust Funds have no negative cash balances at the end of each quarter including June 30.
Preparation of the Annual Medicaid Cost Reimbursement Report, in accordance with form and content requirements.
Assists the Business Manager with preparation of matching fund reports and other related reports, as required by special projects or grants.
Analysis of monthly internal budget management reports (FIRS) to identify variances or potential problems and to assist Division Directors with managing their budgets.
Coordinate monthly budget meetings with Divisions staff.
Supervises the following tasks:
Setting up and reviewing of Agency wide manual encumbrance balances for the fiscal year.
Processing and auditing invoices to be paid (including travel vouchers) for accuracy of amounts, completeness of supporting documents, and in accordance to established rules, policies, and regulations.
Matching of vendor invoices with purchase orders and receiving reports.
Verifying organization codes, object codes, vendor numbers, dates of approval for payment, and mathematical calculations.
Printing of voucher schedules and assembling them according to the standards set up by the Comptroller.
Reviewing of the vouchers for completeness and accuracy and taking appropriate action when errors are identified.
Accountant responsibilities in the Purchasing Card system; Printing of reports from Report Distribution system (RDS) to verify encumbrance and certified forward balances.
Coordinating storage of Accounts Payable information from the file room to the storage site offsite.
Coordinating requests of stored Accounts Payable information as needed.
Assuring proper billing codes are utilized and guidelines are followed along with timely submittal of invoices or insurance claims.
Maintaining current knowledge of DOH billing systems.
Reviewing and updating superbills.
Preparation of the agency's annual operating budget in accordance with form and content requirements of the county health department's model contract.
Preparation of division operating budgets according to the internal organizational structure.
Utilizing FIRS Budget module in the budget preparation, ensuring data is ready for program managers to enter into the system.
Coordinate FIRS budget & report training for L4 managers at least annually.
Supervises assigned staff, reviews, and addresses employee satisfaction.
Responsible for supervision of subordinate staff including appraisals, planning, and directing work, approving leave and having authority to hire and take disciplinary actions or effectively recommend such actions.
Provides oversight and supervisory activities associated with subordinate position(s).
Review & action the following in a timely manner:
Accounting Recodes in SAMAS, PAR's & CARs submitted by HR; DO's in MFMP.
Review contracts/agreements during the internal routing process.
Performs other related duties.
Required Knowledge, Skills, and Abilities:
Advanced skills in EXCEL software.
Ability to analyze and interpret accounting data, to understand and apply applicable rules, policies, and procedures related to billing functions, accounts receivable, accounts payable, budget, personnel, and other accounting functions.
Prepare and administer budgets.
Ability to work independently, solve problems, make decisions, and to communicate effectively verbally and in writing.
Supervisory skills, ability to determine work priorities and to ensure proper completion of work assignments.
Accounts Receivable and cash procedure ledger knowledge.
Knowledge of the State's budgeting process.
Knowledge of various computerized accounting systems.
Ability to establish and maintain effective working relationships with staff and outside providers.
Billing knowledge and/or experience with Medicare, Medicaid, 3rd Party Insurance, and client accounts receivables.
Knowledge of the methods of data collection and mathematics.
Collect, evaluate, and analyze data relating to financial program functions.
Organize data into a logical format, design, and implement management reporting systems.
Prepare, analyze, interpret, and maintain management reports and data.
Qualifications:
High School Diploma Medical Coding Certification preferred Other job-related requirements for this position:
Emergency Duty:
Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency.
Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
Confidentiality:
Incumbent may have access to records containing Social Security numbers in the performance of their job duties.
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation:
We search for creative solutions and manage resources wisely.
C ollaboration:
We use teamwork to achieve common goals & solve problems.
A ccountability:
We perform with integrity & respect.
R esponsiveness:
We achieve our mission by serving our customers & engaging our partners.
E xcellence:
We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
Bartow, FL The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck.
The State's total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;Nine paid holidays and one Personal Holiday each year;State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;Retirement plan options, including employer contributions(For more information, please click www.
myfrs.
com);Flexible Spending Accounts;Tuition waivers;And more!For a more complete list of benefits, including monthly costs, visit www.
mybenefits.
myflorida.
com.
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit.
Any misrepresentations or omissions will disqualify you from employment consideration.
Note:
You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
For more information, please visit the SSS website:
http:
//www.
sss.
gov If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.
Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.
E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
Florida has the third largest population of veterans in the nation with more than 1.
5 million service men and women.
The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.
Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge.
These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
If there are any problems applying online, please call People First Staffing Administration:
(877) 562-7287.
Service Center hours are Monday through Friday, 8:
00 a.
m.
to 6:
00 p.
m.
, ET.
TTY users, call (866) 221-0268.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.
0455, F.
S.
, Drug-Free Workplace Act.
About the Company:
State of Florida.
Estimated Salary: $20 to $28 per hour based on qualifications.
825753 Agency:
Department of HealthWorking Title:
REVENUE ADMINISTRATOR I - SES - 64035826 Pay Plan:
SESPosition Number:
64035826 Salary:
$60,000 - $66,500 annually Posting Closing Date:
03/27/2024 Total Compensation Estimator Tool INTERNAL AGENCY POSTING ONLY Thank you for your interest in career opportunities with the Florida Department of Health in Polk County.
If you are looking to establish a successful career in Public Health, you have come to the right place.
Many of our innovative and successful health programs are recognized throughout Florida.
We hope you decide to join our team! Applicants will be contacted directly if selected for an interview.
Your
Responsibilities:
This is an accounting position that supervises the daily activities of the of the Accounts Payable, Accounts Receivable, and Budget sections of the Finance office within the Florida Department of Health, in Polk and Hardee Counties.
Responsible for complying with rules, policies, and procedures relating to all accounting functions.
Providing training and guidance as needed.
Directly responsible for:
Accounts Payable:
Reviewing the vouchers for completeness and accuracy and taking appropriate action when errors are identified.
Reviewing FLAIR/SAMAS voucher screen to verify status of pending vouchers and contacting Department of Financial Services as needed.
Determining reasons for rejected vouchers and taking necessary action to correct the transaction, ensuring errors are not repeated by the Agency staff.
Ensuring timely resubmission of the corrected voucher.
Ensuring compliance to the 20-day period to submit the voucher authorizing payments of the invoices and reviewing monthly status reports on Prompt Payment Compliance and monthly voucher processed numbers and take appropriate action to ensure compliance.
Responsible for ensuring all rules, policies, and regulations impacting Accounts Payable are understood by staff; any updates are communicated in a timely and comprehensive manner, adequate training is provided when needed.
Coordinating travel training for the agency as required.
Providing support to field staff and vendors on questions regarding invoices, travel, MFMP, and/or P-card transactions.
Ensuring compliance to the 10-day p-card approval process.
Review monthly p-card compliance report and take appropriate action to ensure compliance.
Utilizes systems including FLAIR, FIS, RDS, & MFMP to gather information or data to assist in inquiries.
Coordinating Year End and Certified Forward Accounts Payable process; enters information into the Financial Statement system in a complete, timely and accurate manner as per year end timeline.
Billing/Accounts Receivable:
Responsible for follow-up on late receipts and pursuit of alternative collection methods.
Prepares report analysis on accounts receivable collections to include Medicaid, Medicare, Managed Care contracts, other third-party contracts and self-pays.
Prepares report analysis on insurance billing denials indicating recurring patterns and corrective action steps.
Assists in developing, modifying, and implementing billing and management reporting systems.
Identifies problems and makes recommendations for appropriate modifications to billing & collection procedures.
Assures proper billing codes are utilized and guidelines are followed along with timely submittal of invoices or insurance claims.
Maintains current knowledge of DOH billing systems.
Submits year-end AR reports to Central Office for FDOH Polk and FDOH- Hardee.
Handles collection agency correspondence including payment disputes and postings.
Meets as needed with divisions and budget managers to assist in reconciling revenue concerns and project various cost centered revenues.
Assists with training staff on billing codes and functions within HMS.
Assists with performing insurance, CPT, and provider updates in HMS.
Acts as FMMIS Security Administrator and HMS Billing Administrator.
Assures performance measures are being met or surpassed and implements corrective measures to improve on deficiencies.
Consults with program supervisors to resolve programmatic, administrative, and operational issues.
Assists with performing quarterly medical chart audits to ensure documentation supports the Evaluation and Management billing code.
Summarize findings by provider with corrective action and meet with providers to review.
Review Electronic Health Records for completion.
Track errors and communicate with managerial staff to ensure encounters are billable.
Budget:
Assists the Finance & Accounting Director with improving budget policies and procedures, contract management, and financial reports for FDOH- Polk and FDOH- Hardee.
Reviews and makes recommendations relating to budget requests submitted by Division Directors.
Assists with development of budgets for special projects, programs, or grants.
Coordination of the establishment and validation of Other Cost Accumulator (OCA) and Expansion Option (EO) codes.
Monitor the OCA balance report in FIRS and ensure balances are accurate.
Ensure within 55 days of the end of Schedule C Federal OCA grant period that the OCA balance is zero.
Ensure State General Revenue and Trust Funds have no negative cash balances at the end of each quarter including June 30.
Preparation of the Annual Medicaid Cost Reimbursement Report, in accordance with form and content requirements.
Assists the Business Manager with preparation of matching fund reports and other related reports, as required by special projects or grants.
Analysis of monthly internal budget management reports (FIRS) to identify variances or potential problems and to assist Division Directors with managing their budgets.
Coordinate monthly budget meetings with Divisions staff.
Supervises the following tasks:
Setting up and reviewing of Agency wide manual encumbrance balances for the fiscal year.
Processing and auditing invoices to be paid (including travel vouchers) for accuracy of amounts, completeness of supporting documents, and in accordance to established rules, policies, and regulations.
Matching of vendor invoices with purchase orders and receiving reports.
Verifying organization codes, object codes, vendor numbers, dates of approval for payment, and mathematical calculations.
Printing of voucher schedules and assembling them according to the standards set up by the Comptroller.
Reviewing of the vouchers for completeness and accuracy and taking appropriate action when errors are identified.
Accountant responsibilities in the Purchasing Card system; Printing of reports from Report Distribution system (RDS) to verify encumbrance and certified forward balances.
Coordinating storage of Accounts Payable information from the file room to the storage site offsite.
Coordinating requests of stored Accounts Payable information as needed.
Assuring proper billing codes are utilized and guidelines are followed along with timely submittal of invoices or insurance claims.
Maintaining current knowledge of DOH billing systems.
Reviewing and updating superbills.
Preparation of the agency's annual operating budget in accordance with form and content requirements of the county health department's model contract.
Preparation of division operating budgets according to the internal organizational structure.
Utilizing FIRS Budget module in the budget preparation, ensuring data is ready for program managers to enter into the system.
Coordinate FIRS budget & report training for L4 managers at least annually.
Supervises assigned staff, reviews, and addresses employee satisfaction.
Responsible for supervision of subordinate staff including appraisals, planning, and directing work, approving leave and having authority to hire and take disciplinary actions or effectively recommend such actions.
Provides oversight and supervisory activities associated with subordinate position(s).
Review & action the following in a timely manner:
Accounting Recodes in SAMAS, PAR's & CARs submitted by HR; DO's in MFMP.
Review contracts/agreements during the internal routing process.
Performs other related duties.
Required Knowledge, Skills, and Abilities:
Advanced skills in EXCEL software.
Ability to analyze and interpret accounting data, to understand and apply applicable rules, policies, and procedures related to billing functions, accounts receivable, accounts payable, budget, personnel, and other accounting functions.
Prepare and administer budgets.
Ability to work independently, solve problems, make decisions, and to communicate effectively verbally and in writing.
Supervisory skills, ability to determine work priorities and to ensure proper completion of work assignments.
Accounts Receivable and cash procedure ledger knowledge.
Knowledge of the State's budgeting process.
Knowledge of various computerized accounting systems.
Ability to establish and maintain effective working relationships with staff and outside providers.
Billing knowledge and/or experience with Medicare, Medicaid, 3rd Party Insurance, and client accounts receivables.
Knowledge of the methods of data collection and mathematics.
Collect, evaluate, and analyze data relating to financial program functions.
Organize data into a logical format, design, and implement management reporting systems.
Prepare, analyze, interpret, and maintain management reports and data.
Qualifications:
High School Diploma Medical Coding Certification preferred Other job-related requirements for this position:
Emergency Duty:
Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency.
Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
Confidentiality:
Incumbent may have access to records containing Social Security numbers in the performance of their job duties.
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation:
We search for creative solutions and manage resources wisely.
C ollaboration:
We use teamwork to achieve common goals & solve problems.
A ccountability:
We perform with integrity & respect.
R esponsiveness:
We achieve our mission by serving our customers & engaging our partners.
E xcellence:
We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
Bartow, FL The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck.
The State's total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;Nine paid holidays and one Personal Holiday each year;State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;Retirement plan options, including employer contributions(For more information, please click www.
myfrs.
com);Flexible Spending Accounts;Tuition waivers;And more!For a more complete list of benefits, including monthly costs, visit www.
mybenefits.
myflorida.
com.
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit.
Any misrepresentations or omissions will disqualify you from employment consideration.
Note:
You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
For more information, please visit the SSS website:
http:
//www.
sss.
gov If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.
Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system.
E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
Florida has the third largest population of veterans in the nation with more than 1.
5 million service men and women.
The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise.
Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge.
These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
If there are any problems applying online, please call People First Staffing Administration:
(877) 562-7287.
Service Center hours are Monday through Friday, 8:
00 a.
m.
to 6:
00 p.
m.
, ET.
TTY users, call (866) 221-0268.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.
0455, F.
S.
, Drug-Free Workplace Act.
About the Company:
State of Florida.
Estimated Salary: $20 to $28 per hour based on qualifications.
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