Administrative Assistant
Rayl Engineering & Surveying, LLC Rayl Engineering & Surveying, LLC Bartow, FL Bartow, FL Full-time Full-time $15 - $20 an hour $15 - $20 an hour 20 hours ago 20 hours ago 20 hours ago I.
JOB SUMMARY The Administrative Assistant performs a variety of administrative and office activities.
The Administrative Assistant will assist all team members and help the office run smoothly.
The Administrative Assistant will play a vital role in tracking and completing submittals and assisting the team with tracking projects.
I.
DUTIES AND RESPONSIBILITIES Assist walk in clients and answer phones; Take detailed messages and transmit to staff Provide reproduction and related tasks (i.
e.
, copying, binding, scanning and collating) Coordinate and organize meetings and manage calendars Provide general office support including filing, management of office supplies and equipment, distribution of mail, etc.
Prepare and send documents to Clients for signatures and approvals Assist with project status updates; Work with team to maintain and update project trackers Communication with agencies, government offices, and client representatives to advance projects Assist with preparing application paperwork; Submit application packages to various agencies, boards and committees having jurisdiction over project work; Request meetings with agencies Make deliveries/in-person submittals as needed Download and organize client project files II.
REQUIRED EDUCATION AND
Experience:
Associates Degree (preferred), High School Diploma (required) One to two years of administrative experience Ability to multi-task and work effectively within a team Professionalism and effective communication skills a must Must be able to work in a fast-paced environment Proficient with Microsoft Office III.
WORK ENVIRONMENT This position is a professional office environment located in Bartow, FL.
Standard Work Schedule Monday to Thursday - 7:
30 am to 5:
30 pm (one hour allowed for lunch) Friday - 7:
30 am to 11:
30 am IV.
BENEFITS Eligible for Company Matched Retirement, after 6 months of employment Eligible for Paid time off after 90-day probation Ability to earn Mid-Year and End-of-Year bonuses Eligible for Health Insurance after 90-day probation Job Type:
Full-time Pay:
$15.
00 - $20.
00 per hour
Benefits:
401(k) 401(k) matching Health insurance Paid time off Schedule:
Monday to Friday No nights No weekends Supplemental pay types:
Bonus pay Ability to commute/relocate:
Bartow, FL 33830:
Reliably commute or planning to relocate before starting work (Required) Application Question(s):
Do you have previous experience with permit submittals to agencies such as FDEP, FDOT, SWFWMD, etc.
? Are you able to work 7:
30 am to 5:
30 pm Monday to Thursday and 7:
30 am to 11:
30 am on Friday?
Experience:
Administrative:
1 year (Preferred) Work Location:
In person Assist walk in clients and answer phones; Take detailed messages and transmit to staff Provide reproduction and related tasks (i.
e.
, copying, binding, scanning and collating) Coordinate and organize meetings and manage calendars Provide general office support including filing, management of office supplies and equipment, distribution of mail, etc.
Prepare and send documents to Clients for signatures and approvals Assist with project status updates; Work with team to maintain and update project trackers Communication with agencies, government offices, and client representatives to advance projects Assist with preparing application paperwork; Submit application packages to various agencies, boards and committees having jurisdiction over project work; Request meetings with agencies Make deliveries/in-person submittals as needed Download and organize client project files Associates Degree (preferred), High School Diploma (required) One to two years of administrative experience Ability to multi-task and work effectively within a team Professionalism and effective communication skills a must Must be able to work in a fast-paced environment Proficient with Microsoft Office This position is a professional office environment located in Bartow, FL.
Standard Work Schedule Monday to Thursday - 7:
30 am to 5:
30 pm (one hour allowed for lunch) Friday - 7:
30 am to 11:
30 am Eligible for Company Matched Retirement, after 6 months of employment Eligible for Paid time off after 90-day probation Ability to earn Mid-Year and End-of-Year bonuses Eligible for Health Insurance after 90-day probation 401(k) 401(k) matching Health insurance Paid time off Monday to Friday No nights No weekends Bonus pay Bartow, FL 33830:
Reliably commute or planning to relocate before starting work (Required) Do you have previous experience with permit submittals to agencies such as FDEP, FDOT, SWFWMD, etc.
? Are you able to work 7:
30 am to 5:
30 pm Monday to Thursday and 7:
30 am to 11:
30 am on Friday? Administrative:
1 year (Preferred).
Estimated Salary: $20 to $28 per hour based on qualifications.
JOB SUMMARY The Administrative Assistant performs a variety of administrative and office activities.
The Administrative Assistant will assist all team members and help the office run smoothly.
The Administrative Assistant will play a vital role in tracking and completing submittals and assisting the team with tracking projects.
I.
DUTIES AND RESPONSIBILITIES Assist walk in clients and answer phones; Take detailed messages and transmit to staff Provide reproduction and related tasks (i.
e.
, copying, binding, scanning and collating) Coordinate and organize meetings and manage calendars Provide general office support including filing, management of office supplies and equipment, distribution of mail, etc.
Prepare and send documents to Clients for signatures and approvals Assist with project status updates; Work with team to maintain and update project trackers Communication with agencies, government offices, and client representatives to advance projects Assist with preparing application paperwork; Submit application packages to various agencies, boards and committees having jurisdiction over project work; Request meetings with agencies Make deliveries/in-person submittals as needed Download and organize client project files II.
REQUIRED EDUCATION AND
Experience:
Associates Degree (preferred), High School Diploma (required) One to two years of administrative experience Ability to multi-task and work effectively within a team Professionalism and effective communication skills a must Must be able to work in a fast-paced environment Proficient with Microsoft Office III.
WORK ENVIRONMENT This position is a professional office environment located in Bartow, FL.
Standard Work Schedule Monday to Thursday - 7:
30 am to 5:
30 pm (one hour allowed for lunch) Friday - 7:
30 am to 11:
30 am IV.
BENEFITS Eligible for Company Matched Retirement, after 6 months of employment Eligible for Paid time off after 90-day probation Ability to earn Mid-Year and End-of-Year bonuses Eligible for Health Insurance after 90-day probation Job Type:
Full-time Pay:
$15.
00 - $20.
00 per hour
Benefits:
401(k) 401(k) matching Health insurance Paid time off Schedule:
Monday to Friday No nights No weekends Supplemental pay types:
Bonus pay Ability to commute/relocate:
Bartow, FL 33830:
Reliably commute or planning to relocate before starting work (Required) Application Question(s):
Do you have previous experience with permit submittals to agencies such as FDEP, FDOT, SWFWMD, etc.
? Are you able to work 7:
30 am to 5:
30 pm Monday to Thursday and 7:
30 am to 11:
30 am on Friday?
Experience:
Administrative:
1 year (Preferred) Work Location:
In person Assist walk in clients and answer phones; Take detailed messages and transmit to staff Provide reproduction and related tasks (i.
e.
, copying, binding, scanning and collating) Coordinate and organize meetings and manage calendars Provide general office support including filing, management of office supplies and equipment, distribution of mail, etc.
Prepare and send documents to Clients for signatures and approvals Assist with project status updates; Work with team to maintain and update project trackers Communication with agencies, government offices, and client representatives to advance projects Assist with preparing application paperwork; Submit application packages to various agencies, boards and committees having jurisdiction over project work; Request meetings with agencies Make deliveries/in-person submittals as needed Download and organize client project files Associates Degree (preferred), High School Diploma (required) One to two years of administrative experience Ability to multi-task and work effectively within a team Professionalism and effective communication skills a must Must be able to work in a fast-paced environment Proficient with Microsoft Office This position is a professional office environment located in Bartow, FL.
Standard Work Schedule Monday to Thursday - 7:
30 am to 5:
30 pm (one hour allowed for lunch) Friday - 7:
30 am to 11:
30 am Eligible for Company Matched Retirement, after 6 months of employment Eligible for Paid time off after 90-day probation Ability to earn Mid-Year and End-of-Year bonuses Eligible for Health Insurance after 90-day probation 401(k) 401(k) matching Health insurance Paid time off Monday to Friday No nights No weekends Bonus pay Bartow, FL 33830:
Reliably commute or planning to relocate before starting work (Required) Do you have previous experience with permit submittals to agencies such as FDEP, FDOT, SWFWMD, etc.
? Are you able to work 7:
30 am to 5:
30 pm Monday to Thursday and 7:
30 am to 11:
30 am on Friday? Administrative:
1 year (Preferred).
Estimated Salary: $20 to $28 per hour based on qualifications.
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